ABOUT US
Georgian Bay Fire & Safety Ltd., a Fire Safety and Protection, LLC, company, is one of the largest independent Life Safety & Property Protection companies in Canada. We are seeking additional members for our growing team throughout Ontario. Our Fire Alarm, Security, Sprinkler, and Electrical professionals are committed to protecting people and property. In business since 1969, we are a recognized leader in Ontario, Canada, and as part of FSP, we have locations along the east coast of the United States.
Job Description:
An Administrative Assistant is responsible for overseeing the day-to-day operations of the office and ensuring that administrative tasks are completed efficiently and accurately. The role requires strong organizational skills, attention to detail, and the ability to prioritize tasks to meet tight deadlines.
Overall, the Administrative Assistant in the Fire and Safety Industry plays an essential role in ensuring the smooth running of the Branch Office, supporting the work of the management and staff, and maintaining a safe and healthy workplace.
Key Responsibilities:
- Administrative Support.
- Answer phone calls and emails, manage correspondence, and respond to customer inquiries.
- Strive to maintain the highest level of customer satisfaction.
- Process all documents with accuracy and efficiency.
- Prepare reports, presentations, and other documents as required.
- Maintain accurate records and filing systems.
- Perform billing and completing technician work orders.
- Coordinate travel arrangements for staff and management as required.
- Assist Sales Representatives in creating contracts for customers.
- First Call Resolution Proficient - Helping customers on the spot without a phone call or 2nd visit back to site.
Financial Management
- Assist with the preparation of invoices, purchase orders, and expense reports.
- Manage accounts payable and receivable records to send to Corporate Finance.
- Assist with preparing budgets, processing, and tracking local work orders, local purchases and ensuring associated documentation is processed for Corporate Finance.
- Assisting with onboarding of new staff
- Assist with the coordination of employee training
Health and Safety
- Coordinating emergency response procedures and drills at local offices
Qualifications and Skills
- Business Administration Diploma or equivalency is preferred.
- 2+ years of work experience in related field is an asset.
- Excellent knowledge of Microsoft Office Suite products and high level of computer proficiency.
- Strong organization skills and the ability to multi-task in a high paced environment.
- Positive attitude and team player!
- Ambitious.
Benefits:
Fire Safety and Protection (FSP) is laser focused on creating a culture that thrives on developing our people and protecting our clients’ assets. One of the ways we do this is by rewarding those who contribute to our continued growth. Some of the things that you can expect when joining our professional selling team include:
- Extended Health Care
- Dental
- Vision
- LTD, STD
- Life Insurance
- EAP
- RRSP Matching
- Tuition Reimbursement
Health & Safety:
The personal safety and health of each employee of our organization is of primary importance. We believe that our employees are our most important assets and that their safety is our greatest responsibility. It is Fire Safety and Protection, LLC’s objective to ensure a safe and productive working environment for all employees. At FSP we believe that illnesses and injuries can and must be prevented. We believe in empowering each employee to create and maintain a safe and healthy environment.
FSP Equal Opportunity Employer Statement:
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.