Accounts Payable Specialist

About US

Fire Safety and Protection, LLC (FSP), corporate headquarters in Atlanta, is a leading provider of fire and life safety services. We offer inspection, maintenance, repair, design, and installation on a variety of systems for commercial, industrial, institutional, and governmental facilities. The company is led by veterans of the fire and life safety industry.

Accounts Payable

Fire Safety and Protection is seeking an experienced Accounts Payable Specialist to become an important part of a rapidly growing team. The Accounts Payable Specialist processes vendor transactions in a timely and accurate manner. The Accounts Payable Specialist works with Branch personnel and coordinates with vendors to maintain accurate accounts payable records.

Key Responsibilities:

• Monitor various Accounts Payable inbox accounts for incoming invoices.
• Collect, open, sort and distribute income mail.
• Process vendor invoices utilizing various accounting software systems.
• Coordinate invoice processing with purchase orders and receipts.
• Possess a thorough understanding of the company’s chart of accounts for proper coding of vendor invoices.
• New vendor profile creation.
• Maintain vendor records for compliance, completeness and accuracy.
• Follow up as required to keep the invoice approval process timely.
• Communicate with vendors to address vendor questions and resolve issues.
• Reconcile vendor accounts as necessary.
• Communicate vendor payment issues to Accounting Management.
• Periodically review the Accounts Payable Aging reports for items requiring action.
• Reconcile the Accounts Payable Aging report to the General Ledger at month end.
• Download vendor reports, sort and organize date in excel for review and coding.

• Process Form 1099 reporting at year end.
• Perform other duties and responsibilities as assigned or required.

Qualifications

• College Education in Accounting, Finance, Business Administration, or related fields preferred.
• Minimum 5 years of experience in accounts payable.
• Basic computer skills including Microsoft Office Excel, Word, and Outlook,
• Experience with NetSuite, Vista, Sage, Quickbooks or other similar accounting software.
• Knowledge of the accounts payable and purchasing cycle.
• Experience in working with multiple legal entities under different legal umbrellas.
• Well organized, proactive, must be able to prioritize and meet deadlines in a fast-paced quickly changing environment.
• Ability to adhere to the highest standards of confidentiality and discretion in all proprietary business, financial, and employee matters.
• Excellent understanding of English, both written and verbal required; ability to communicate in a professional, knowledgeable, and courteous manner with employees, clients, vendors, business contacts.
• Ability to adhere to a high level of attention to detail.
• Ability to maintain open, direct, positive, and objective lines of communication with management.

• Ability to be self-directed in a team-oriented environment.

Location: The Accounts Payable Specialist position will be based in Atlanta, GA.

Job Type: Full-time

Travel: Minimal Travel Required

Benefits:

Fire Safety and Protection (FSP) is laser focused on creating a culture that thrives on developing our people and protecting our clients’ assets. To support our team, we offer comprehensive benefits:

Company paid benefits:

• 50K Basic Life/AD&D Insurance
• Long Term Disability
• Employee Assistance Program
• Paid Time Off (PTO)
• 7 Paid Holidays

Voluntary Health Benefits:

• Medical, Dental, Vision
• Voluntary Life/AD&D
• Voluntary Short-Term Disability
• Supplemental Benefits: Voluntary Accident, Voluntary Critical Illness
• 401k Retirement Plan (Traditional & Roth)
• Referral Bonus

Core Values:

• Fair – Fair and Professional with customers and each other.
• Safe – Safe in everything we do.
• Accountable – Accountable for continuous improvement.
• Principled – Principled in every decision we make.
• Growth Minded – Growth minded organization to support customer and employee success.

Health & Safety:

The personal safety and health of each employee of our organization is of primary importance. We believe that our employees are our most important assets and that their safety is our greatest responsibility. It is Fire Safety and Protection, LLC’s objective to ensure a safe and productive working environment for all employees. At FSP we believe that illnesses and injuries can and must be prevented. We believe in empowering each employee to create and maintain a safe and healthy environment.

Physical Requirements:

Good overall physical health and stamina to effectively perform the job duties, which may include long hours of computer work and computation.

FSP Equal Opportunity Employer Statement:

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.